Repository Policy
2024-04-16 17:53
General Information
Enter the name of the repository for which you wish to generate a policy.
Check this field if the name of the repository requires the use of a definite article. It is not used before a proper name or acronym pronounced as a single word. If the name begins with ‘University’, you must use it.
Enter the full URL of the repository’s home page.
Enter the URL of the user manual, if available.
Provide the name of the legal entity or body/unit owning the repository. This field is mandatory because the policy must be bound to an entity.
Check this field if the name of the owning institution requires the use of a definite article. It is not used before a proper name, company name or acronym pronounced as a single word. If the name begins with ‘University’, you must use it.
If the owner of the repository is a unit within a larger legal entity (e.g., a faculty or an institute within a university), provide the name of the parent organization.
Check to include a policy preamble. It contains the basic descriptive information about the repository. You may edit the text once you download the generated policy.
Formulations describing submission, curation and preservation policies rely on the wording used by OpenDOAR.
Check to include a customized explanation of the CC licenses mentioned in the policy.
Metadata
Check the box if the repository contains metadata that is not publicly available.
Check to encourage users to cite the repository as the source of metadata, even if the metadata license does not require attribution.
Data/Content Access
Check the box if the repository contains some items that are restricted to the general public. Restricted access is usually due to legal limitations, copyright agreements, privacy protection, etc.
Some repositories recommend particular license types. If this is the case in your repository, check all applicable options. You may manually add additional licenses, if necessary, once you download the generated policy.
Content
Multi-departmental repositories should be considered institutional, while subject-based ones may additionally restrict depositors.
Available
Arts and humanities general
Agricultural sciences
Medical and health sciences
Natural sciences
Social sciences
Engineering and technology
Support activities (infrastructure, digital archives, training/demonstrations)
Multidisciplinary
Selected
No values selected
Available
German
French
Spanish
Russian
Albanian
Armenian
Bosnian
Bulgarian
Croatian
Georgian
Greek
Hungarian
Macedonian
Moldovan
Montenegrin
Romanian
Serbian
Slovene
Selected
English
Submission
Available
Librarians
Staff members
Researchers
Associates
Affiliates
Alumni
Students
General public
Selected
No values selected
List allowed depositors, e.g., "researchers from SEE Europe" or "Institution A, Institution B and Institution C".
Items may be deposed at any time but will be made available after the expiration of the embargo period.
Size limit for files that can be uploaded to the repository without requesting special permission.
Set 0 for no file size limit.
Versioning
Check if each item has a persistent link to its latest version.
Record versions have links to the older and/or newer versions.
Privacy
Available
IP address or Internet domain of the accessor
HTTP header field 'Referer' with the webpage from which the resource was linked
Type of device, browser and operating system and screen size
Date and time
Pages visited
Location
Selected
No values selected
Select all options that apply and add new ones if needed.
Check to include a reference to Google’s Privacy Policy.
Harvesting
Most aggregators only harvest metadata. However, some harvest deposited items, if available. Disable this if you want to preserve the items in the repository only.
Full harvesting is still allowed for text indexing or citations.
Curation
Content is distributed as deposited (without any changes)
Basic metadata curation (brief checking, adding basic metadata, etc.)
Enhanced curation (conversion to new formats, enhancement of documentation)
Data-level curation (conversion to new formats, enhancement of documentation and additional editing for accuracy)
Check all options that apply.
Preservation
From the date of depositing. Blank or 0 for the unlimited period.
Check if the repository is regularly backed up.
Files will be migrated to new formats to ensure continuity and accessibility, if possible.
Check if records removed from public view remain preserved in the repository.
Check if withdrawn items' identifiers/URLs are retained indefinitely.
Check if the database is going to be archived for long-term preservation, especially if the repository is closed down.
0 fields set out of 39 relevant, 0 set out of 2 mandatory
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